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Keyboard Shortcuts – Microsoft Office

How often you use your keyboard instead of your mouse to do your work while working with Microsoft documents like Word, Excel or PowerPoint.For many of us, its better to work with keyboard if we got shortcuts for every function.So here are few of those keyboard shortcuts for MS office common and not so common functions.Hope you will love them.

   Command Name Shortcut Keys

  All Caps                      CTRL+SHIFT+A
  Annotation                    ALT+CTRL+M
  App Maximize                  ALT+F10
  App Restore                   ALT+F5
  Apply Heading1                ALT+CTRL+1
  Apply Heading2                ALT+CTRL+2
  Apply Heading3                ALT+CTRL+3
  Apply List Bullet             CTRL+SHIFT+L
  Auto Format                   ALT+CTRL+K
  Auto Text                     F3 or ALT+CTRL+V
  Bold                          CTRL+B or CTRL+SHIFT+B
  Bookmark                      CTRL+SHIFT+F5
  Browse Next                   CTRL+PAGE DOWN
  Browse Previous               CTRL+PAGE UP
  Browse Sel                    ALT+CTRL+HOME
  Cancel                        ESC
  Center Para                   CTRL+E
  Change Case                   SHIFT+F3
  Char Left                     LEFT
  Char Left Extend              SHIFT+LEFT
  Char Right                    RIGHT
  Char Right Extend             SHIFT+RIGHT
  Clear                         DELETE
  Close or Exit                 ALT+F4
  Close Pane                    ALT+SHIFT+C
  Column Break                  CTRL+SHIFT+ENTER
  Column Select                 CTRL+SHIFT+F8
  Copy                          CTRL+C or CTRL+INSERT
  Copy Format                   CTRL+SHIFT+C
  Copy Text                     SHIFT+F2
  Create Auto Text              ALT+F3
  Customize Add Menu            ALT+CTRL+=
  Customize Keyboard            ALT+CTRL+NUM +
  Customize Remove Menu         ALT+CTRL+-
  Cut                           CTRL+X or SHIFT+DELETE
  Date Field                    ALT+SHIFT+D
  Delete Back Word              CTRL+BACKSPACE
  Delete Word                   CTRL+DELETE
  Dictionary                    ALT+SHIFT+F7
  Do Field Click                ALT+SHIFT+F9
  Doc Close                     CTRL+W or CTRL+F4
  Doc Maximize                  CTRL+F10
  Doc Move                      CTRL+F7
  Doc Restore                   CTRL+F5
  Doc Size                      CTRL+F8
  Doc Split                     ALT+CTRL+S
  Double Underline              CTRL+SHIFT+D
  End of Column                 ALT+PAGE DOWN
  End of Column                 ALT+SHIFT+PAGE DOWN
  End of Doc Extend             CTRL+SHIFT+END
  End of Document               CTRL+END
  End of Line                   END
  End of Line Extend            SHIFT+END
  End of Row                    ALT+END
  End of Row                    ALT+SHIFT+END
  End of Window                 ALT+CTRL+PAGE DOWN
  End of Window Extend          ALT+CTRL+SHIFT+PAGE DOWN
  Endnote Now                   ALT+CTRL+D
  Extend Selection              F8
  Field Chars                   CTRL+F9
  Field Codes                   ALT+F9
  Find                          CTRL+F
  Font                          CTRL+D or CTRL+SHIFT+F
  Font Size Select              CTRL+SHIFT+P
  Footnote Now                  ALT+CTRL+F
  Go Back                       SHIFT+F5 or ALT+CTRL+Z
  Go To                         CTRL+G or F5
  Grow Font                     CTRL+SHIFT+.
  Grow Font One Point           CTRL+]
  Hanging Indent                CTRL+T
  Header Footer Link            ALT+SHIFT+R
  Help                          F1
  Hidden                        CTRL+SHIFT+H
  Hyperlink                     CTRL+K
  Indent                        CTRL+M
  Italic                        CTRL+I or CTRL+SHIFT+I
  Justify Para                  CTRL+J
  Left Para                     CTRL+L
  Line Down                     DOWN
  Line Down Extend              SHIFT+DOWN
  Line Up                       UP
  Line Up Extend                SHIFT+UP
  List Num Field                ALT+CTRL+L
  Lock Fields                   CTRL+3 or CTRL+F11
  Macro                         ALT+F8
  Mail Merge Check              ALT+SHIFT+K
  Mail Merge Edit Data Source   ALT+SHIFT+E
  Mail Merge to Doc             ALT+SHIFT+N
  Mail Merge to Printer         ALT+SHIFT+M
  Mark Citation                 ALT+SHIFT+I
  Mark Index Entry              ALT+SHIFT+X
  Mark Table of Contents Entry  ALT+SHIFT+O
  Menu Mode                     F10
  Merge Field                   ALT+SHIFT+F
  Microsoft Script Editor       ALT+SHIFT+F11
  Microsoft System Info         ALT+CTRL+F1
  Move Text                     F2
  New                           CTRL+N
  Next Cell                     TAB
  Next Field                    F11 or ALT+F1
  Next Misspelling              ALT+F7
  Next Object                   ALT+DOWN
  Next Window                   CTRL+F6 or ALT+F6
  Normal                        ALT+CTRL+N
  Normal Style                  CTRL+SHIFT+N or ALT+SHIFT+CLEAR (NUM 5)
  Open                          CTRL+O or CTRL+F12 or ALT+CTRL+F2
  Open or Close Up Para         CTRL+0
  Other Pane                    F6 or SHIFT+F6
  Outline                       ALT+CTRL+O
  Outline Collapse              ALT+SHIFT+- or ALT+SHIFT+NUM -
  Outline Demote                ALT+SHIFT+RIGHT
  Outline Expand                ALT+SHIFT+=
  Outline Expand                ALT+SHIFT+NUM +
  Outline Move Down             ALT+SHIFT+DOWN
  Outline Move Up               ALT+SHIFT+UP
  Outline Promote               ALT+SHIFT+LEFT
  Outline Show First Line       ALT+SHIFT+L
  Overtype                      INSERT
  Page                          ALT+CTRL+P
  Page Break                    CTRL+ENTER
  Page Down                     PAGE DOWN
  Page Down Extend              SHIFT+PAGE DOWN
  Page Field                    ALT+SHIFT+P
  Page Up                       PAGE UP
  Page Up Extend                SHIFT+PAGE UP
  Para Down                     CTRL+DOWN
  Para Down Extend              CTRL+SHIFT+DOWN
  Para Up                       CTRL+UP
  Para Up Extend                CTRL+SHIFT+UP
  Paste                         CTRL+V or SHIFT+INSERT
  Paste Format                  CTRL+SHIFT+V
  Prev Cell                     SHIFT+TAB
  Prev Field                    SHIFT+F11 or ALT+SHIFT+F1
  Prev Object                   ALT+UP
  Prev Window                   CTRL+SHIFT+F6 or ALT+SHIFT+F6
  Print                         CTRL+P or CTRL+SHIFT+F12
  Print Preview                 CTRL+F2 or ALT+CTRL+I
  Proofing                      F7
  Redo                          ALT+SHIFT+BACKSPACE
  Redo or Repeat                CTRL+Y or F4 or ALT+ENTER
  Repeat Find                   SHIFT+F4 or ALT+CTRL+Y
  Replace                       CTRL+H
  Reset Char                    CTRL+SPACE or CTRL+SHIFT+Z
  Reset Para                    CTRL+Q
  Revision Marks Toggle         CTRL+SHIFT+E
  Right Para                    CTRL+R
  Save                          CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
  Save As                       F12
  Select All                    CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5
  Select Table                  ALT+CLEAR (NUM 5)
  Show All                      CTRL+SHIFT+8
  Show All Headings
  Show Heading1                 ALT+SHIFT+1
  Show Heading2                 ALT+SHIFT+2
  Show Heading3                 ALT+SHIFT+3
  Show Heading4                 ALT+SHIFT+4
  Show Heading5                 ALT+SHIFT+5
  Show Heading6                 ALT+SHIFT+6
  Show Heading7                 ALT+SHIFT+7
  Show Heading8                 ALT+SHIFT+8
  Show Heading9                 ALT+SHIFT+9
  Shrink Font                   CTRL+SHIFT+,
  Shrink Font One Point         CTRL+[
  Small Caps                    CTRL+SHIFT+K
  Space Para1                   CTRL+1
  Space Para15                  CTRL+5
  Space Para2                   CTRL+2
  Spike                         CTRL+SHIFT+F3 or CTRL+F3
  Start of Column               ALT+PAGE UP
  Start of Column               ALT+SHIFT+PAGE UP
  Start of Doc Extend           CTRL+SHIFT+HOME
  Start of Document             CTRL+HOME
  Start of Line                 HOME
  Start of Line Extend          SHIFT+HOME
  Start of Row                  ALT+HOME
  Start of Row                  ALT+SHIFT+HOME
  Start of Window               ALT+CTRL+PAGE UP
  Start of Window Extend        ALT+CTRL+SHIFT+PAGE UP
  Style                         CTRL+SHIFT+S
  Subscript                     CTRL+=
  Superscript                   CTRL+SHIFT+=
  Symbol Font                   CTRL+SHIFT+Q
  Thesaurus                     SHIFT+F7
  Time Field                    ALT+SHIFT+T
  Toggle Field Display          SHIFT+F9
  Toggle Master Subdocs         CTRL+\
  Tool                          SHIFT+F1
  Un Hang                       CTRL+SHIFT+T
  Un Indent                     CTRL+SHIFT+M
  Underline                     CTRL+U or CTRL+SHIFT+U
  Undo                          CTRL+Z or ALT+BACKSPACE
  Unlink Fields                 CTRL+6 or CTRL+SHIFT+F9
  Unlock Fields                 CTRL+4 or CTRL+SHIFT+F11
  Update Auto Format            ALT+CTRL+U
  Update Fields                 F9 or ALT+SHIFT+U
  Update Source                 CTRL+SHIFT+F7
  VBCode                        ALT+F11
  Web Go Back                   ALT+LEFT
  Web Go Forward                ALT+RIGHT
  Word Left                     CTRL+LEFT
  Word Left Extend              CTRL+SHIFT+LEFT
  Word Right                    CTRL+RIGHT
  Word Right Extend             CTRL+SHIFT+RIGHT
  Word Underline                CTRL+SHIFT+W

About the author: A Mechanical Design Engineer by profession, but passionate about Computers, software and anything that helps to learn something new or different. Love to do things which i don’t know and dive into unknown territories.

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